Access Forms & Reports For Dummies by Brian Underdahl

By Brian Underdahl

Create queries that make types and experiences worthy increase types to entry the information you wish and make experiences that make experience! for those who notion you needed to use a spreadsheet application to supply experiences and kinds, bet what! entry can prove great-looking types and studies that truly convey what is going on along with your information -- when you understand how to invite it properly. This hands-on consultant is helping you just do that, and it really works with all types of entry. observe the best way to * Ask entry the proper questions * paintings with units of knowledge * Create basic types with a wizard * Use queries to create new tables * Troubleshoot queries * upload visible positive factors to reviews

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Using forms to streamline data input No database has much value until it contains information. You wouldn’t be able to get any useful data from an empty database, so a very important task in creating a database is inputting your data. Sure, you might have some existing data that you can import, but even that data required input at some point. Entering data into a table by using the Datasheet view really isn’t much fun. You first have to open the table and then locate the record where you want to enter your data.

Click the Run button or choose Query➪Run to run the query. Figure 2-18 shows the results of running the query shown in Figure 2-17. 41 42 Part I: Accessing Both Ends: Getting Data In and Info Out Figure 2-17: The completed query is now ready to run. Figure 2-18: The completed query displays the results when it is run. 12. If you want to save your query for future use, click the Save button. The Save As dialog box appears, where you can enter a filename and click OK to save the query. If you don’t save the query, Access prompts you to do so when you attempt to close the query.

11. Choose whether you want to open the query to view the results or to modify the query in the Query editor. For this example, I selected the Modify the Query Design option to give you a bird’s-eye view of what the Query Wizard created using your selections. 12. Click the Finish button to close the wizard and create your query. Figure 2-14 shows the query I created using the selections in this example. After you finish creating the query, you can view the results of the query by choosing Query➪Run from the Access menu or by clicking the Run button (it looks like a fat exclamation point) on the Access toolbar.

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